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Administrative Assistant

Madison, WI

INTERESTED?

 

SEND RESUME

Send an email containing a

letter of interest, resume,
a portfolio, and references (3)
to:

Joan Mack, Director of HR
Jmack@edgewaterresources.com


 

Edgewater Resources is an international leader in resilient and innovative coastal and waterfront design and engineering. Our offices in Michigan, Wisconsin and Florida provide opportunities to work on interesting projects in the Great Lakes Region as well as several locations nationally and overseas.

 

The Edgewater Resources Administrative Assistant will work in Madison, Wisconsin as the administrative assistant to the Principal by coordinating the office calendar, the principal’s calendar, updating licenses, coordinating travel, as well as assist in the marketing process by developing presentations under the direction of the project manager and the marketing and graphics administrator.

 

Some of the skills necessary to perform the duties are:

  • Well developed communication skills and creativity, time management skills, ability to collaborate, professional flexibility, passion and enthusiasm for organization and presentation skills.

Flexible hours, part-time leading to full-time. Days and hours of work vary by schedule and season.

This is a non-exempt position.

Primary Responsibilities and Duties

  • Editing of internally prepared reports, including finalizing a consistent style if multiple authors

    • Be responsible for the initial outlines of the delivery package so all forms and submittal requirements are identified and completed

    • Assume final responsibility for the assembly, packaging and issuing of reports

  • Preparing  and editing power point presentations for in person and virtual delivery

  • Creating basic arithmetic spreadsheets for processing and presenting data

    • Plotting project budget performance

    • Developing cost estimates

    • Creating technical report graphics

  • Researching general information as needed for technical or business activities

    • Website searches

    • Travel options

  • IT POC for office

  • General office sustenance

Qualifications

  • Associates degree or higher education with business administration experience.

  • Experience of working with the public using solid communication skills is essential.

  • Workable understanding of layouts, graphic fundamentals, typography, print, and the web.

  • Strong written and oral communication skills.

  • The ability to hold oneself responsible for meeting deadlines.

  • Demonstrated ability to maintain high-level and consistent work ethic in all work-related duties.

  • Be reliable and dependable.

  • Proficient in Microsoft Office and database applications.

Cultural Fit

  • Self-starter

  • Collaborative

  • Dependable

  • Results Oriented (follow through on commitments and deadlines)

  • Personal Accountability

  • Driven by Excellence

  • Passionate about providing the highest level of communication and client services

Benefits
Edgewater Resources believes in employee development in addition to not losing sight of maintaining a healthy work life balance that includes a culture of fun along with hard work. We encourage a collaborative environment. We offer competitive pay and a complete benefits package.

  • 401(k)

  • 401(k) matching

  • Dental insurance

  • Health insurance

  • Health savings account contributions

  • Paid time off

  • Parental leave

  • Professional development assistance

  • Tuition reimbursement

  • Vision insurance

  • Smart phone reimbursement or provision

QUALIFICATIONS

  • Associates degree or higher education with business administration experience, or equivalent experience.

  • Experience of working with the public using solid communication skills is essential

  • Workable understanding of layouts, graphic fundamentals, typography, print, and the web.

  • Strong written and oral communication skills.

  • The ability to hold oneself responsible for meeting deadlines.

  • Demonstrated ability to maintain high-level and consistent work ethic in all work-related duties.

  • Be reliable and dependable

  • Proficient in Microsoft Office and database applications.

CORE COMPETENCIES

  • Solid organization skills, a keen eye for aesthetics with meticulous attention to detail.

  • Some knowledge of design and visual principles.

  • Familiarity with design software and technologies (such as Adobe Suites and Photoshop)

  • Proficiency with full Microsoft Office suite, and willingness / ability to learn and effectively utilize proprietary software systems.

  • Ability to self-direct and work independently, while maintaining productive team relationships with colleagues both inside and outside the organization.

  • High level of effective interpersonal skills, ability to maintain effective working relationships and accommodate diverse working styles.

  • Demonstrate the ability to manage expectations and the scope and scale of projects.

  • Attention to detail composing and proofing materials, establishing priorities, and meeting deadlines, often under pressure.

FTE BENEFITS

  • Medical Insurance – Edgewater Resources contributes toward group Health, Vision, and Dental Insurance with great local/regional provider participation

  • Retirement Plan – Edgewater Resources provides Retirement and Financial Planning with percentage matching contributions

  • Health Savings Account contributions

  • Professional development assistance

  • Flexible schedule

  • Holiday and Paid Time Off